How to Conduct 1:1 Meetings That Actually Improve Performance

Hook: Why 1:1s Are a Leadership Power Tool 

1:1 meeting isn’t just “check-ins.” They’re one of the most powerful leadership tools you have to build trust, boost performance, and grow future leaders. But only if you do them right. 

🎥 Watch the full video on YouTube here: How to Conduct 1:1 Meetings That Actually Improve Performance

When used intentionally, these meetings can transform your team’s culture from reactive to proactive. Let’s break down how to make your 1:1s actually work.

The Difference Between Ineffective and Effective 1:1s 

We’ve all seen the ineffective version, five rushed minutes, no notes, no clear purpose. The leader checks a box, the employee leaves unclear, and nothing changes. 

Now imagine an effective 1:1: 
The leader starts by recognizing what’s going well. The conversation flows naturally into improvement areas and ends with genuine coaching or development support. The employee walks away feeling valued and motivated to grow. 

That’s the difference between a task manager and a true leader. 

Step-by-Step: How to Run a 1:1 That Drives Results 

Here’s my simple 3-part structure to make your 1:1 meeting impactful every time. 

1. Start With Wins 

Kick things off on a positive note. Ask: 

• “What’s gone well since our last check-in?” 

• “What’s a win you’re proud of this week?” 

Acknowledging wins first builds trust and engagement. It shows your team you notice their effort, not just their mistakes. 

2. Address Improvement Areas 

Now, move into performance or process gaps. Keep it collaborative: 

• “What’s been challenging lately?” 

• “Here’s what I’ve noticed, how can we fix this together?” 

The goal isn’t to criticize, but to problem-solve side by side. Focus on clarity and coaching, not confrontation. 

3. End With Development Support & Encouragement 

This is where great leaders stand out. Ask: 

• “What’s one skill you’d like to build next?” 

• “How can I support you between now and our next 1:1?” 

End on encouragement, something as simple as, 

“I believe in your growth, and I’m here to help you get there.” 

It leaves your team member energized, not deflated. 

Pro Tip: Consistency Builds Credibility 

Running effective 1:1s once is good. Doing it every week builds trust, accountability, and retention. Even a 15-minute check-in can make a lasting difference if you follow a clear framework. 

Ready to elevate your 1:1s? 
👉 Download my free 1:1 Meeting Template and Leadership Scripts at TheAquilieaMethod.com and start leading with confidence today. 

You’ll get plug-and-play scripts for praise, feedback, and development conversations, perfect for new and growing leaders. 

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